Parish Council

Welcome to Swefling Parish Council

For historical reasons, Swefling only has one ‘f’ when referring to the Parish Council.

Councillors:

Swefling Parish Council has 7 Parish Councillors.  Parish Councillors are unpaid, elected (or co-opted) members of the local community with an interest in improving village life.

The most recent elections were held in May 2019 and  Parish Councillors were elected for a 4 year term or have been co-opted until the end of the council term in May 2024.

Names, contact details and the responsibilities of the Parish Councillors are detailed here:

Councillors 2021

  • Cllr John Stanley (Chairperson);
  • Cllr Jude Chin;
  • Cllr Julia Kinsey;
  • Cllr Audrey Lummis;
  • Cllr, Professor John Tesh;
  • Cllr Martin Wyard; and
  • Erika Spall (Co-opted 01 April 2021).

Councillors’ Responsibilities §§§§§§§§

Councillors’ Register of Interests can be viewed at *SCDC link*

The Parish Council has adopted the *Suffolk Local Code of Conduct*

Parish Clerk:

The Parish Clerk is the Proper Officer of the Parish Council and is an employee.  He is also the Responsible Financial Officer. The current clerk is Michael Smithson of Poplar Farm Barn, Holdens Lane Sweffling, Saxmundham IP17 2BW. Please contact the Parish Clerk if you have any questions relating to the operation of the Parish Council.

Tel: 01728 663730: or

07753 825938

Email: sweffling.clerk@outlook.com

Meetings:

The scheduled meeting dates for 2021 are  the second Tuesday in each month excluding August and December (dates may be subject to change).  Meetings start at 7:30 pm in the Village Hut, Sweffling. Currently and until (it is assumed) May 2021 meetings are by regulation taking place virtually. Zoom invitations are available from the Clerk at sweffling.clerk@outlook.com

The public are welcome to attend all meetings, unless matters of a confidential or commercially sensitive nature are being discussed. In such case the public may be excluded for that part of the meeting,.  Otherwise, members of the public are welcome to attend to observe or speak to the Parish Council and the District and County Councillors if present.  Time for those wishing to speak (ordinarily limited to 5 minutes) will be allotted at the start of the meeting or during the meeting at the Chair’s discretion.

Annual Parish Meeting and Annual Meeting – Tuesday 11th May 2021- Provisional date

Minutes and Agendas:

In accordance with the Transparency Code for Smaller Authorities 2015, the Parish Council has a duty to publish draft minutes of a meeting within one month of the meeting.  The draft minutes can be found on this page.  However, it must be noted that the minutes are only a draft document and do not become an official record of the Parish Council meeting until they are approved at the next Parish Council meeting. Once adopted all draft minutes are removed and destroyed. Minutes from earlier dates than published on this page can be obtained from the Parish Clerk.

The agenda for the forthcoming meeting will be published on this page and on the village notice board three clear days before the meeting date.

For further details of any planning applications on the agenda please visit https://publicaccess.eastsuffolk.gov.uk/online-applications/

Parish Council Meetings – Minutes Archive

Statutory Information

Links to the Parish Council’s statutory documents are attached here:

* 2019 Standing Orders. (Adopted by Swefling Parish Council 09 March 2021)*
*Asset Register 2017*
*Financial Regulations 2017*
*Risk Assessment 2017*
*Statement of Internal Control 2017*
*Safeguarding Policy 2017*

Parish Council Details and Statutory Information

Financial Information:

The Parish Council has a duty to publish information to comply with the Transparency Code for Smaller Authorities 2015.  Every item of expenditure incurred and income received by the Parish Council is listed with the minutes of the meetings and summarised within the annual accounts.

The Accounts for the financial year ends 2016 and 2017 are attached here.  The Annual Returns for 2016 and 2017 are also attached and have been reviewed by an external auditor appointed by Public Sector Appointments Limited.

Any person interested has the right to inspect the accounting records for the financial year to which the latest audit relates.  Please contact the Parish Clerk to arrange access.

*Annual Accounts 2015-2016*
*Annual Accounts 2016-2017*

*Internal Audit Report 2015-2016*
*Internal Audit Report 2016-2017*

*Notice of Conclusion of Audit 2015-2016*
*Notice of Conclusion of Audit 2016-2017*

*Issues Arising Report 2015-2016*
*Issues Arising Report 2016-2017*

*Expenditure above £100 2015-2016*
*Expenditure above £100 2016-2017*

*Significant Variances 2015-2016*
*Significant Variances 2016-2017*

Annual Parish Meeting:

*APM Minutes 2017*
*APM Reports 2017*